Universiteit Leiden

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Dossier

FAQs

Below you will find the answers to frequently asked questions about the coronavirus outbreak.

If your question is not in the list, send an email to corona@leidenuniv.nl or ask your manager or contact person. The University has also opened a central helpline that you can contact with any questions from Monday to Friday: 071 527 1132.

Also see the FAQs for current students and information for new students.

General

The coronavirus outbreak is a major public health problem. We as a university are taking measures to help contain and solve this problem, and are following the advice of the National Institute for Public Health and the Environment (RIVM) and central government.

At the start of the 2020-2021 academic year, on 31 August, we were able to teach on campus once again, and more students, lecturers and other members of staff were allowed to come to our buildings. To ensure that this is done safely and according to the guidelines, we have drawn up a Campus Protocol. This contains the rules and regulations that apply at the University to protect our students and staff and prevent the further spread of the virus.

We regularly update the information on this site and urge our students and staff to follow the precautionary measures.

We monitor the information from the Dutch government, the National Institute for Public Health and the Environment (RIVM) and the Ministry of Foreign Affairs. The University and the LUMC also has its own Health, Safety and Environment Office, which closely monitors national and international developments.

For more information about the Dutch government’s coronavirus strategy, see the English section of the government website. The National Institute for Public Health and the Environment (RIVM) website also has an English section about coronavirus: rivm.nl/en/novel-coronavirus. Its guidelines have also been translated by volunteers into several other languages and are available at ludejo.eu/corona. There are already translations in Arabic, French, Polish, Spanish and Turkish.

Yes, the RIVM website has an English section about coronavirus: rivm.nl/en/novel-coronavirus. Its guidelines have also been translated by volunteers into several other languages and are available at ludejo.eu/corona. There are already translations in Arabic, French, Polish, Spanish and Turkish.

Discuss your concerns with your manager, study adviser or contact person. If they are unable to allay your concerns, they can contact Jaap van Zaanen or Leo Harskamp from the Security Department.

Alternatively, you can call the University’s central helpline at +31 (0)71 527 1132 (Mon-Fri) or send an email to corona@leidenuniv.nl.

Work and study

From 26 April (limited) in-person teaching will once again be possible. Students will hear from their degree programme when and for which teaching they can come to the university. We will prioritise practicals, work groups and other small group teaching, and student supervision.

All the rules and regulations for students – for both online and offline teaching – can be found in the Campus Protocol. Make sure to do the Corona Check before you come to the University for a lecture, practical or tutorial.

For more information, tips, FAQs and the latest news, see the student website and the Studying in Times of Corona dossier. 

Yes, they are. Students will be informed by their degree programme if their teaching or exams will be on campus or online. For more information, rules & regulations and FAQs about remote teaching and assessment, see the student website.

You will be informed by your degree programme which parts of your courses will be on campus. Only come to the University for scheduled teaching. If possible, come by bike or car and avoid peak-time travel. In the buildings, follow the instructions on the signs and from the University Facilities Departments. All the rules and regulations are in the Campus Protocol

Always do the Corona Check before you come in to the University. Answer the five questions on the checklist and stay home if the check tells you to.

Corona Check Leiden University
Do the Corona Check before each visit to the University, to see if you are allowed to come.

Yes, you can. A limited number of study spaces are available in the libraries and at some faculty locations. You will need to reserve a space in advance. Think of others and only book a space if you have nowhere else to study. Leave these limited spaces for students who really need them. Go to the reservation system.

A curfew is in place in the Netherlands until 27 April. Check the location pages to see if this affects the opening times of your building (for instance if you have booked a study space.) 

Always do the Corona Check before you come to any of the libraries (or any other University building), and once you’re there follow the Campus Protocol.

Always do the Corona Check before you come in to the University. Answer the five questions on the checklist and stay home if the check tells you to.

The rules and regulations for keeping our buildings safe can be found in the Campus Protocol. You must wear a face mask when moving around in our buildings and may remove this when you are sitting down. All the buildings have been adapted to make them as safe as possible and to allow for 1.5m social distancing.

Follow the instructions on the posters, signs and screens, as well as from the staff of the University Services Department, traffic marshals and lecturers. Special instructions apply to some areas, such as laboratories. 

A curfew will be in place in the Netherlands until 27 April. See the location pages to see whether this affects the opening times of your building.

Corona Check Leiden University
Do the Corona Check before each visit to the University, to see if you are allowed to come.

PhD ceremonies can continue to be held: fully online (via a livestream) or with a very limited number of people in the Small Auditorium at the Academy Building. For the details see the updated PhD protocol.

Always do the Corona Check before you come in to the University. Answer the five questions on the checklist and stay home if the check tells you to.

 

We would urge our office staff to continue to work from home where you can. If your work or home situation make it essential to work at one of the university locations, you may do so on an exceptional basis, but do discuss this with your manager in advance.

Research that can only be conducted at a specific location may be conducted there. And lecturers and other teaching and student support staff will be able to come to the university from 26 April.

For information and help with working from home, see the staff members site. There is also a separate site on remote research and one on remote teaching. The Campus Protocol, which entered into force on 31 August, also contains information on working from home.

The remote teaching dossier provides general information about teaching online. For information about available software and how this works, see teachingsupport.universiteitleiden.nl. This also provides roadmaps for converting courses or specific forms of teaching into online versions. In addition, each faculty has a support team for lecturers and ICLON and the Centre for Innovation delivered a series of webinars on various aspects of online teaching, which can still be viewed. 

If you have any technical questions, please contact the ISSC helpdesk via the helpdesk portal or at (071 527) 8888. Alongside the website, a support team is available to help you with remote teaching. For any other questions, please use the remote teaching tile in the helpdesk portal.

We would urge our office staff to continue to work from home where you can. If your work or home situation make it essential to work at one of the university locations, you may do so on an exceptional basis, but do discuss this with your manager in advance.

Research that can only be conducted at a specific location may be conducted there. And lecturers and other teaching and student support staff will be able to come to the university from 26 April.

Each time you want to come to the University to work or teach, do the Corona Check beforehand. Stay at home if the check tells you to.

For more information, please see the information and support on working from home in the Campus Protocol, the website on working from home and the website on remote research.

Health and hygiene

Follows the rules and instructions from the GGD/RIVM on a coronavirus infection. 

If you test positive for coronavirus, we could like you to report this to us. Students can inform their study adviser and staff can inform their manager. Together – students and staff – we are a community where we have close contact with one another. It is in the best interests of everyone’s health and safety to know if there are clusters of infections – whether these are confirmed or threatened.  This is why we are asking you to let us know if you test positive for coronavirus.

There is no obligation to report infections. They are not recorded and there is no database where information on infections is kept. The information on infections will only be passed on to our Security Department, and always in anonymous form, so that if necessary we can discuss with the Municipal Health Authority (GGD) any additional measures that may be needed. A logical consequence of this is that we will not publish on our website any overview of infections, nor will we communicate about infections in any other way throughout the university.

If everyone follows the campus protocol and the general precautions the risk of infection is low. Together, we will make sure the university remains a safe and healthy workplace for our fellow students and colleagues, and at the same time we will play our part in fighting coronavirus. 

Anyone with coronavirus symptoms can get tested. The symptoms are: 

  • Cold-like symptoms (such as a nasal cold, runny nose, sneezing, sore throat)
  • Coughing
  • Shortness of breath
  • Elevated temperature or fever
  • Sudden loss of smell and/or taste (without nasal congestion).

Call 0800-1202 to make an appointment for a corona test. Stay at home until you get the results. If you also have a fever or shortness of breath, the other people in your household must also stay at home until you have the test results. If other members of your household also have symptoms, they must also get tested.

As of 1 December 2020, anyone who may have been infected but does not have any symptoms can aso book a test. For more information about coronavirus testing, see the website of the National Institute for Public Health
and the Environment (RIVM)
.

You can contact the local branch of the Municipal Public Health Service (GGD). If you live in Leiden, this is GGD Hollands Midden at 088 308 30 00. If you live in The Hague, this is GGD Haaglanden at 088 355 01 00.

If you have coronavirus symptoms, stay at home and call 0800-1202 to make an appointment for a corona test.

 

Follow the precautionary measures and stay away from people who are ill. If you do develop symptoms, fever and shortness of breath in particular, contact your doctor. If you do not have a doctor here in the Netherlands, call the Municipal Public Health Service (GGD) instead.

  • If you live in Leiden, this is GGD Hollands Midden at 088 308 30 00.
  • If you live in The Hague, this is GGD Haaglanden at 088 355 01 00.

For further information, see the advice from the National Institute for Public Health and the Environment (RIVM, in Dutch).

As of 15 October, it has been compulsory for everyone in our buildings to wear a face mask. The basic rule is as follows: if you are standing or walking, you must wear a face mask, but if you are sitting you may choose to remove it. If you don't have a face mask with you, you can get one from the reception desk or service desk in the building. More details here

The rule on wearing of face masks in our University buildings has been added to our house rules, which makes wearing a face mask mandatory. This new rule corresponds with the law on wearing face masks in indoor public spaces that entered into force on 1 December 2020.

 

For more information on the Dutch COVID-19 vaccination programme, see the government website.

Travel advice and events

Leiden University students and staff who are returning from a country with an orange or red colour travel advisory – which also specifies that you should quarantine for ten days – are not allowed to visit the university during this period, regardless whether they have symptoms. University policy is therefore stricter than government policy. For the latest travel advisories, see nederlandwereldwijd.nl. More information about this quarantine for students and staff.

Also, always consult the checklist for travel to the Netherlands, on the Dutch government website. The rules that apply to travellers entering the Netherlands may differ based on which country you are travelling from. For some countries there even is an entry ban.

Always do the Corona Check before you come in to the University. Answer the five questions on the checklist and stay home if the check tells you to.

If you are an international member of staff, you may also have questions about returning to your home country and whether this or remaining here will have implications for your residence permit, health insurance, employment contract, accommodation and so on. The Service Centre for International Staff can help you here.

From 15 May 2021, students may go abroad for study-related activities to countries that are classed as code yellow or green, according to Dutch government travel advice (in Dutch). This means that you may go abroad for internships, research programmes, fieldwork, clinical clerkships, summer/winter schools and independent study abroad (as a free mover) from 15 May onwards. Exchange programmes can recommence in the first semester of 2021-2022.

Your stay abroad is at your own risk and is your own responsibility, also in financial terms. If your destination changes to code red or orange during your stay, you are responsible for arranging and financing your return to The Netherlands. Make sure to take out a good insurance policy that will cover any costs incurred.

You are expected to familiarise yourself with any quarantine and vaccination requirements  in your intended destination.

The Executive Board has decided that business trips abroad will be allowed under certain conditions after 1 June. If you wish to make a trip abroad, you will first need written permission and must apply for this at least eight weeks in advance. The necessity of these trips and the need to make them at this particular time will be carefully assessed. This new procedure applies to all business trips abroad that are made from 1 June. For more information see the announcement on the staff site.

We have listed all information and FAQs for exchange students, for example on what to do if you want to return home, on our student website.

All in-person events are prohibited at present. Also see the government website.

An adjusted PhD protocoal applies. PhD ceremonies may still be held online (via a livestream) or with very limited number of attendees in the Small Auditorium. For more information, see the PhD protocol.

If visitors are coming to the Netherlands from abroad, please refer them to the travel advice page. Visitors from a country with an orange or red travel advisory – which also specifies a ten-day quarantine – may not come to the campus during their first ten days here. For the latest travel advisories, see nederlandwereldwijd.nl. Also, always consult the checklist for travel to the Netherlands, on the Dutch government website. The rules that apply to travellers entering the Netherlands may differ based on which country you are travelling from. For some countries there even is an entry ban.

See the University Sport Centre website for information about which sport facilities are currently available. 

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