Universiteit Leiden

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Town hall registration

If you intend staying in the Netherlands for longer than four months, or if you have been granted a student residence permit, you must register with your local Dutch town hall shortly after arrival. Sign up for your town hall appointment well in advance!

How to make an appointment

At the beginning of each semester, Leiden University holds special town hall registration sessions for newly-arriving students. 

You are highly advised to make use of these student registrations sessions, rather than making your own appointment directly with town hall. Your study programme is aware that international students occasionally have to miss class due to administrative formalities.    

Call +31 (0)71 519 1793 and press 1 to make an appointment.

Visit the website to make an appointment.  

Contact the town hall directly to make an appointment.

What to bring to your appointment

Make sure to make any necessary photocopies in advance. You cannot copy documents at the town hall!

  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • original landlord’s statement granting you permission to reside at that address
  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Completed town hall registration form (hard copy)
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • statement of address issued by your landlord, accompanied by copy of his/her passport or ID card
  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Original legalised birth certificate – plus one copy 
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • original landlord’s statement granting you permission to reside at that address, accompanied by copy of his/her passport or ID card and documentary proof of  property ownership
  • Valid passport or EU ID card – plus one copy 
  • Copy of the visa/residence permit approval email you received from Leiden University 
  • Optional: birth certificate - if available in English, French, German or Dutch
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • original landlord’s statement granting you permission to reside at that address

Check with the town hall directly.

Do I need a legalised birth certificate?

You will only need a legalised birth certificate to register at certain town halls or in exceptional circumstances. Check well in advance whether you need a legalised birth certificate by looking in the list above or contacting your future town hall.

  • If you are from a country that has signed the Apostille Treaty:  Have your birth certificate affixed with an Apostille by the designated authority in your country. 
  • If you are from a country that has not signed the Apostille Treaty: Contact the Ministry of Foreign Affairs in your country of birth to find out what steps to take. Note that up to three different bodies may have to sign and stamp your birth certificate, so make sure to start the  process several months in advance. 
  • If your birth certificate is not in Dutch, English, French or German: also obtain a sworn translation.

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