Universiteit Leiden

nl en

Town hall registration

If you intend staying in the Netherlands for longer than four months, or if you have been granted a student residence permit, you must register with your local Dutch Town Hall shortly after arrival. Sign up for your town hall appointment well in advance!

How to make an appointment

Leiden and The Hague

At the beginning of each semester, Leiden University holds special town hall registration sessions for newly-arriving students. You can sign up for a session ​​​​​​via this page a few weeks before arrival.

At other times of the year, please make an appointment directly with town hall as follows:

Oegstgeest

Call +31 (0)71 519 1793 and press 1 to make an appointment.

Other cities

Contact your town hall directly.

What to bring to your appointment

Make sure to make any necessary photocopies in advance. You cannot copy documents at the town hall!

  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • original landlord’s statement granting you permission to reside at that address
  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Completed town hall registration form (hard copy)
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • statement of address issued by your landlord, accompanied by copy of his/her passport or ID card
  • Valid passport or EU ID card – plus one copy
  • Copy of the visa/residence permit approval email you received from Leiden University
  • Original legalised birth certificate – plus one copy 
  • Proof of your Dutch address in the form of:
    • original rental contract in your name, or
    • original landlord’s statement granting you permission to reside at that address, accompanied by copy of his/her passport or ID card and documentary proof of  property ownership

Do I need a legalised birth certificate?

You will only need a legalised birth certificate to register at certain town halls or in exceptional circumstances. Check well in advance whether you need a legalised birth certificate by looking in the list above or contacting your future town hall.

  • If you are from a country that has signed the Apostille Treaty:  Have your birth certificate affixed with an Apostille by the designated authority in your country. 
  • If you are from a country that has not signed the Apostille Treaty: Contact the Ministry of Foreign Affairs in your country of birth to find out what steps to take. Note that up to three different bodies may have to sign and stamp your birth certificate, so make sure to start the  process several months in advance. 
  • If your birth certificate is not in Dutch, English, French or German: also obtain a sworn translation.

We use cookies. Read the terms and conditions.