Universiteit Leiden

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Application procedure

To apply for exchange/study abroad at Leiden University, you must first select the individual courses or projects you want to follow. Each of your course requests will then be evaluated by the relevant faculty. Once you receive faculty approval for at least 15 EC worth of courses or projects (per semester), you will be admitted as an exchange/study abroad student.

Step 1: Nomination / Pre-application

Leiden University must first receive notification that you wish to apply, via one of the following methods:

  • Nomination by your home university
    Are you a student at one of our partner universities? If so, your home university must  first nominate you via Leiden University’s online nomination system. Speak to your university’s study abroad coordinator for further information.  
     
  • Pre-application for independent study abroad or internships
    Do you want to join us as an independent fee-paying study abroad student? Or are you applying for a traineeship, internship or research project? If so, submit an online pre-application form to notify us that you wish to apply.  

Step 2: Online application

After verifying your nomination or pre-application, Leiden University will invite you to submit an online application as follows:  

  1. You will receive an email with your Leiden University account (ULCN). Follow the instructions in the email to activate your ULCN account.
  2. You will also receive an email inviting you to submit your application, with a link to Leiden University’s online application portal (uSis). Log into uSis using your ULCN account.
  3. Complete your application in uSis by entering all the requested data and uploading the required documents.
  4. Create your personal study programme by selecting courses/projects - see next section.

Will you follow taught courses?

First choose the courses you want to follow. On the Taught courses page you can read how to search for courses, how to check they are suitable for you and what other faculty-specific information you should take into consideration. 

Next, add your courses to your online application as follows: 

  1. Go to the Courses/Project section of your online application.
  2. At the 'Taught courses' sub-section, add courses by clicking on the ‘+’.
  3. In the ‘search for courses’ screen, search for your chosen course.
  4. Select your chosen course by clicking on the title in the list.
  5. If you will also follow a project/internship, add it by following the steps below. 
  6. Once you have added all your courses/projects, click on 'Next' and then 'Submit'.

Will you do a project or internship?

First, obtain approval for your project/internship from the Leiden University faculty or institute in question. See the Projects and internships and Research opportunities page for details.

Next, add your project/internship to your online application as follows:

  1. Go to the Courses/Project section of your online application.
  2. At the 'Project/internship' sub-section, enter the requested information. If you are unsure what to enter, check with your future Leiden faculty or institute.
  3. Once you have added all your projects/internships (and any taught-courses if applicable) click on 'Next' and then 'Submit'.

Course dates not yet updated in prospectus?

Are you interested in a course, but the course dates in the prospectus have not yet been updated for upcoming academic year? You can still select the course. In general, most courses offered in one academic year will be offered again the following year. If the course is later cancelled, you will be informed via the online application portal and invited to make a new selection.

  • After submitting your application and course/project selection, the Mobility Team will check everything is complete and let you know if more information is required.
  • Your course/project requests will then be sent to the relevant faculties for assessment. You will receive notification by email each time a decision is made on one of your courses/projects. Log into uSis to see details of the decision.
  • Once you have faculty approval for at least 15 EC of courses/projects per semester, you will be admitted as an exchange/study abroad student at Leiden University. You will then receive an email notifying you of your admission and instructing you to download your official 'offer of admission' from the portal.
  • If you are not admitted to a course, or you later decide you want to follow more courses, you can submit additional course requests in uSis until 1 July for the Fall semester, and 1 December for the Spring semester.
  • Visit the Prepare your stay pages to learn about the important practical matters you will need to arrange.
  • Look into student housing! Affordable accommodation is in short supply so it is essential you arrange housing early. You can request university housing via the online application portal (uSis). There’s no need to await a decision on your application before doing so.
  1. Very important - let us know you’re coming! You can do so on the Confirm screen in uSis.
  2. Meet any conditions of admission: check in uSis if you have to meet any conditions and how to do so. 
  3. Independent fee-paying students only: pay your tuition fee. You will receive an invoice and instructions roughly 10 weeks before the start of your studies.
  4. Prepare for your studies at Leiden University!

How long will it take to process my application?

About six weeks for complete applications, although please bear in mind that processing times vary. You can keep track of your admission status in the online application portal (uSis). If several weeks pass without any updates in your online application, please contact us.

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