Universiteit Leiden

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Graduate School of Social and Behavioural Sciences

PhD Supervisors

As a supervisor, you are responsible for the supervision of your PhD candidate. Read here what your duties as a supervisor, how to proceed and which forms you need.

Course 'Supervising PhD candidates'

The success of a PhD candidate depends in part on the guidance he/she receives from the supervisor. Members of staff who are supervising a PhD candidate for the first time are required to follow the Supervising PhD candidates course. This course offers insight into what supervisors can do to get the best out of their PhD candidate.

Starting as supervisor

If you have been asked to act as a supervisor, you are responsible for the following at the start of a PhD trajectory:

  • If you have been asked in writing to act as supervisor and have agreed, you must draw up a training and supervision plan in consultation with the PhD candidate. For PhD candidates with employee status and contract PhD candidates, this plan has to been drawn up within three months following the formal start date of the PhD programme. For external PhD candidates, you will have six months following admission to the Graduate School to agree on a training and supervision plan.
  • If there are two or even three supervisors, determine the distribution of tasks among yourselves and record this in writing in the training and supervision plan. 
  • Supervisors of the Institute of Psychology are asked to check the website of the Research Committee of the Institute for detailed information on how to submit the training and supervision plan for approval to the Research Committee. 

Final steps for supervisors

As a supervisor, you are responsible for the quality of the dissertation. If the candidate has almost finished his or her dissertation, you will evaluate whether the manuscript meets the requirements for a PhD. You will evaluate any changes that you agree on.

Please check the FSW PhD timetable for the steps you as supervisor have to follow.

Approval of the dissertation

If you believe that the manuscript is ‘proof of competency in the independent conducting of scientific research’, you approve it in LUCRIS GSM. If there are other supervisor(s), this approval may only be issued once the other supervisor(s) have been consulted. All further steps, such as the proposal of the doctorate committee, approval of the propositions etc., are to be taken in LUCRIS GSM (by the PhD candidate, supervisor and Dean).

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