To organise an event at LUC, submit a request via the event form. But first, read the information on this page. 

First of all

• All events taking place on the academic floors (1-4) must be registered via the form below.
• Due to accessibility limitations, we discourage organising events on our 4th-floor terrace. 

• All requests for floor 1, and outside our regular opening hours, must be made at least 3 weeks before the event.

• Events featuring high-profile speakers must be approved by the College Board.

Some practical information

• We have two types of rooms available: our auditorium (max. 200 people) and 13 classrooms (max. 25 people each). 
• Building opening hours: 08:15 - 22:30 on weekdays during the term. On weekends, it is 12:15 - 20:00. Please check: deviating opening hours and closing dates
• If you like your event to be catered, please send an email to: partycatering@UFB.LeidenUniv.nl
• If you would like Coasters' (our student bar) involvement in your event, please contact them separately via
  coastersboard@gmail.com

Any additional costs

If additional costs are required for your event request, these will be charged to the organisation. Examples include:

• Organising an event for a large group, with food and drinks, additional cleaning costs will be charged. 
• If you expect more than 200 attendees, we have to arrange an additional guard until the end of your event (max 01:00).
• If your event takes place outside our regular opening hours (after 22:30 on weekdays), a guard will be charged at an additional cost. 

The cost of an additional security guard is approximately € 50 per hour. During weekend hours, this is € 70.