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Data protection and privacy

At Psychology Lab on Wheels, we take your privacy and the security of your personal data very seriously. We want to assure you that all the information collected during this study will be handled in accordance with the General Data Protection Regulation (GDPR).

The GDPR governs the way in which personal data is gathered and handled in the EU. Personal data is defined as any information relating to an identified or identifiable, living person. The GDPR applies to any individual or organisation that handles personal data within the EU. The data will be exclusively used for research purposes. 

Protection and security of your data

Psychology Lab on Wheels prioritises the security and protection of your personal data. We want to assure you that we have taken proper security measures to protect your information for the duration of this research.

How we handle your data

All data collected during the study will be treated with the utmost confidentiality. Your personal information and any identifiable data will be pseudonymised and stored securely for ten years. Only authorised researchers involved in the study will have access to the data.

Your participation in this study is entirely voluntary. By choosing to take part, you are providing your informed consent for us to use the data collected for research purposes only.

The outcome of our studies may be used for scientific publications, but we will ensure that your personal identity remains anonymous in any published results or reports that arise from this study. Any data used for research purposes will be presented in an aggregated and anonymised format, ensuring that individual participants cannot be identified.

Data Retention
The data collected will be securely stored for a specific duration as required by our research protocols. After this period, all data will be permanently deleted to ensure the privacy and protection of your information.

Data Sharing
We will not share your personal data with any third parties without your explicit consent unless required by law or as part of an approved research collaboration where strict confidentiality agreements are in place.

Right to withdrawal
You have the right to withdraw from the study at any time without providing a reason. Your decision to withdraw will have no negative consequences, and any data collected up to that point will be anonymised and included in the overall analysis.sis.

Right to access
You have the right to issue a subject access request to view your personal information, and we are obliged to comply.

Contact our data protection officer

If you have any concerns about data privacy, questions about how your information will be handled or if you would like to exercise your rights under the GDPR, please do not hesitate to reach out to Leiden University’s data protection officer at privacy@fsw.leidenuniv.nl.

Security measures that we have in place

All personal data collected during the study, including video recordings and any associated documents, will be encrypted using encryption algorithms. This ensures that even if unauthorised access occurs, the data remains unreadable and protected.

Secure data storage
Any data collected will be stored on secure servers with restricted access. These servers are protected by strong authentication mechanisms and stringent access controls to prevent unauthorised entry. Only authorised researchers directly involved in the study will have access to the data. They have been trained in data protection and privacy practices, and they are bound by strict confidentiality agreements.

Password protection
All devices used for data collection and analysis will be password protected, and access will be restricted to authorised personnel only. Strong, unique passwords are used for each folder, to mitigate the risk of unauthorised access.

Regular audits
We conduct regular audits of our data security practices to identify any vulnerabilities and ensure that our systems and procedures remain up to date with the latest security standards.

Secure communications
Any communication involving personal data will be conducted using secure channels via VPN, to prevent interception or unauthorized access. We utilise encrypted email and secure file transfer protocols to protect the confidentiality of your information.

Contact data protection officer

We understand the importance of maintaining the highest level of security and privacy for your personal data. If you have any questions or concerns about our data security measures, please do not hesitate to contact Leiden University’s data protection officer at privacy@fsw.leidenuniv.nlb.

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