Universiteit Leiden

nl en

Upon arrival

Upon arrival in the Netherlands, you will need to take care of a number of practical matters and formalities. Try to do so as quickly and efficiently as possible, so you can then focus on settling in and enjoying your orientation activities.

Warm welcome service

On three dates before the start of the semester, Leiden University offers a ‘warm welcome service’ at Schiphol airport. Newly-arriving international students will be met at the airport and provided with travel information and assistance with post-arrival formalities. When booking your flights, it makes sense to try to plan your arrival for one of these dates. 

  • 22 August from 08:00 till 17:00 hrs
  • 23 August from 08:00 till 17:00 hrs
  • 24 August from 08:00 till 17:00 hrs

You will receive an email with further information about the ‘warm welcome service’ after signing up for your introduction week.

  • 15 August from 08:00 till 17:00 hrs
  • 16 August from 08:00 till 17:00 hrs
  • 17 August from 08:00 till 17:00 hrs

You will receive an email with further information about the ‘warm welcome service’ after signing up for your introduction week.

Appointments after arrival

As a newly-arrived international student, you will need to attend a number of appointments. Take careful note of which appointments are relevant to you, where you have to be and at what time: 

  1. Residence permit collection / biometric data session
  2. Bank account appointment
  3. Student housing – contract signing and key collection
  4. TB test appointment
  5. Town hall registration appointment: 

How does town hall registration work?

If you are intending to stay in the Netherlands for longer than four months, or if you have been granted a student residence permit, you are required to register with your local Dutch Town Hall.  After registering with the Town Hall you will be allocated a BSN (citizen service number). 

  • If you do not need a student visa/residence permit, you should make an appointment as early as possible.
  • If you do need a student visa/residence permit, make an appointment as soon as you receive your ‘confirmation of receipt letter’ from the Dutch immigration department. This will be sent to you by the Admissions Office. 

Leiden and The Hague

Sign up for the special town hall registration sessions for students, which will take place at the start of each semester: 

Oegstgeest

Call +31 (0)71 519 1793 (press 1)

Other cities

Contact your town hall directly

All town halls

Please make sure to print out copies of the required documents and bring them with you to your appointment. It is not possible to make copies at the town hall.

The town hall will not be able to register you in case of missing documents or if you only have your documents digitally.

  • Valid passport or EU identity card original and copy
  • Your rental contract
  • Students who are not from the EU/EEA, USA or Switzerland only: your confirmation of receipt of your residence permit request from the IND 

Additional documents per municipality

Leiden
If you do not have a rental contract in your name: an original statement from your landlord granting you permission to reside at the property. 

The Hague

Oegstgeest

  • Your legalised birth certificate (original and copy) – see information below
  • Town hall registration form
  • If you do not have a rental contract in your name: an original statement from your landlord granting you permission to reside at the property, plus a copy of his/her passport/ID card and documentary evidence that he/she is the property owner.

Other cities
Contact your town hall to check which documents are required.

Legalised birth certificate 

At certain Dutch town halls you will be asked to provide a legalised birth certificate.  In Leiden and The Hague this is only the case in exceptional circumstances. 

How to legalise your birth certificate 
 
 

  • If you are from a country that has signed the Apostille Treaty:  Have your birth certificate affixed with an Apostille by the designated authority in your country. 
  • If you are from a country that has not signed the Apostille Treaty: Contact the Ministry of Foreign Affairs in your country of birth to find out what steps to take. Note that up to three different bodies may have to sign and stamp your birth certificate, so make sure you start the  process several months in advance. 

If your birth certificate is not in Dutch, English, French or German, you must also submit a sworn translation.
 

We use cookies. Read the terms and conditions.